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Portable Document Format PDF is a universal file format that preserves the fonts, images, and layout of source documents created on a wide range of applications and platforms. Adobe PDF is the standard for the secure, reliable distribution and exchange of electronic documents and forms around the world.

Adobe PDF is highly effective in print publishing workflows. By saving a composite of your artwork in Adobe PDF, you create a compact, reliable file that you or your service provider can view, edit, organize, and proof. Then, at the appropriate time in the workflow, your service provider can either output the Adobe PDF file directly, or process it using tools from various sources for such post-processing tasks as preflight checks, trapping, imposition, and color separation.

Adobe PDFs can solve the following problems associated with electronic documents:. Combined paper and electronic archives are difficult to search, take up space, and require the application in which a document was created. PDFs are compact and fully searchable, and can be accessed at any time using Reader.

Links make PDFs easy to navigate. Tagged PDFs contain information on content and structure, which makes them accessible onscreen readers. Exporting a document or book to Adobe PDF is as simple as using the default High Quality Print settings, or as customized as you need it to be to suit your task. The PDF export settings you specify are saved with the application, and applies to every new InDesign document or book you export to PDF until you change them again.

To quickly apply custom settings to PDF files, you can use presets. You can export a document, a book, or selected documents in a book as a single PDF file. When you export an InDesign file to PDF, you can preserve navigation elements such as table of contents and index entries, and interactivity features such as hyperlinks, bookmarks, media clips, and buttons.

You also have the option of exporting hidden layers, nonprinting layers, and nonprinting objects to PDF. Specify the following Accessibility Options under the Advanced tab, if necessary:. Display Title. Choose what to display in the title bar of Acrobat when it opens your PDF. Available options are Document Title and File Name. Choose the document language for the PDF. This determines the default language for the exported PDF. If the required language is not in the list, you can also type the standard language ISO code.

The Cancel button changes to Reset. To avoid duplication of layer names in the PDF, you can merge the layers on export. If this option is not selected, layer names appear separately under each document name. To select this option, you must use Acrobat 6 PDF 1. For PDF files that are intended to be distributed for viewing purposes only, you may want to reduce the size of PDF files when you export from InDesign.

In the Compression area, downsample images to 72 pixels per inch, select automatic compression, and select either low- or medium-image quality for color and grayscale images. When you work with photographic images, use Automatic JPEG compression; when you work with images that are mostly solid color, such as charts and graphs, use ZIP compression.

These settings are designed to balance file size with quality, depending on how the PDF is used. You can also create and share custom presets for your unique output requirements. A few of the presets listed below are not available until you move them—as needed—from the Extras folder where they are installed by default to the Settings folder. Some presets are not available in some Creative Suite components.

Review your PDF settings periodically. The settings do not automatically revert to the default settings. High Quality Print. Creates PDFs for quality printing on desktop printers and proofing devices. This preset uses PDF 1. These PDFs can be opened in Acrobat 5. Illustrator Default Illustrator only. Creates a PDF in which all Illustrator data is preserved. PDFs created with this preset can be reopened in Illustrator without any loss of data.

Oversized Pages Acrobat only. Creates PDFs suitable for viewing and printing of engineering drawings larger than x inches. Used for long-term preservation archival of electronic documents. Compliant files must contain information describing the printing condition for which they are prepared. The PDF created in this setting can be opened in Acrobat 4. Press Quality. In this case, the quality of the content is the highest consideration. The objective is to maintain all the information in a PDF file that a commercial printer or print service provider needs to print the document correctly.

This set of options uses PDF 1. Note : Before creating an Adobe PDF file to send to a commercial printer or print service provider, find out what the output resolution and other settings should be, or ask for a. You might need to customize the Adobe PDF settings for a particular provider and then provide a.

Smallest File Size. Creates PDF files for displaying on the web, an intranet, or for email distribution. This set of options uses compression, downsampling, and a relatively low image resolution.

It converts all colors to sRGB and embeds fonts. It also optimizes files for byte serving. For best results, avoid using this preset if you intend to print the PDF file.

Magazine Ads Japan. Standard Acrobat only. Creates PDF files to be printed to desktop printers or digital copiers, published on a CD, or sent to a client as a publishing proof. This set of options uses compression and downsampling to keep the file size down, but also embeds subsets of all allowed fonts used in the file, converts all colors to sRGB, and prints to a medium resolution.

Note that Windows font subsets are not embedded by default. PDF files created with this settings file can be opened in Acrobat 6. If so, you or your service provider can create custom presets. Adobe PDF presets are saved as.

Enter a name for the preset and click OK. New PDF presets. Windows Vista and Windows 7. Use your system search utility to locate additional. You may also receive custom PDF presets from service providers and colleagues. For these presets to be listed in the Adobe PDF Presets menu, they must be moved to the Settings folder either manually or by using the Load command. To make a. Importing a PDFS file converts it to a.

With the ability to export PDF files in the background, you can continue working on your document instead of waiting until InDesign is done exporting. You can also queue up multiple PDF exports in the background. Use the Background Tasks panel to view the progress of the export processes. Legal Notices Online Privacy Policy.

Buy now. User Guide Cancel. Learn how to export a document, a book, or selected documents in a book as a single PDF file. About Adobe PDF. Common problem. Adobe PDF solution. Recipients can't open files because they don't have the applications used to create the files.

Anyone, anywhere can open a PDF. All you need is the free Adobe Reader software. Documents appear incorrectly on handheld devices.

Documents with complex formatting are not accessible to visually impaired readers. Export to PDF for printing. Export an open document to PDF for printing.

Specify a name and location for the file. Do one of the following:. To customize options, select a category from the list on the left and then set the options. For Compatibility, choose the lowest PDF version necessary to open the files you create.

Learn more. Prepare layers before exporting a book to PDF.